March 2025
It is important that you read this Policy, together with any other privacy notice we may provide when we are collecting or using personal information about you or provided by you, so that you are aware of how we are using such information, and your rights.
About this document
At Operation Spitfire 4 Schools we take our users’ privacy very seriously.
In this document, “our”, “us”, “we” and “Operation Spitfire 4 Schools” mean Operation Spitfire 4 Schools.
Operation Spitfire 4 Schools is fully compliant with the EU General Data Protection Regulation (GDPR).
All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
This Privacy Policy tells you about personal information we collect, and how we use it. By submitting data via our website, you acknowledge that you have read and agreed to this Privacy Policy.
By registering to use or actually using any of the Operation Spitfire 4 Schools website, you acknowledge that you have read and agreed to this Privacy Policy and our Terms of Use.
We are a Data Controller under GDPR definitions. This means that we determine the purposes for which, and the way in which, your personal data are processed.
This Website provides links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.
Data protection principles
We comply with data protection law and principles, which means that any personal information we collect about you is:
- Used lawfully, fairly and transparently
- Used only for valid purposes that we have notified you about Relevant to the purposes that we have notified you about
- Accurate and kept up to date
- Kept only as long as necessary for the purposes that we have notified you about
- Kept securely
Keeping your data safe
Your personal information is stored on a Virtual Private Server in the United Kingdom.
The server is provided by IONOS who have their own privacy and security terms.
The server has a firewall, two-factor authentication, strong password protected access, regular back ups, regular software and security updates, local-only password protected access to the database. The website has an SSL security certificate, security plugin,two-factor authentication, strong password protected access, regular software and security updates, members/users account with password access.
Information we hold about you
In connection with your use of the Platform, we may collect, store, and use the following personal information:
- Contact Data: Email address(es).
- Identity Data: First name, last name, email address(es), your school/college, region.
- Survey Data: Responses to survey questions we may ask from time to time via the Platform and/or via email. You should not input any sensitive personal information or offensive information in response to survey questions.
- Technical Data: Internet protocol (IP) address, your login data, device type and screen size, browser type and version, time zone setting and location, browser plug-in types and versions, and the operating system on the device(s) you use to access the Platform.
- Usage Data: Information about how you use the Platform, for example time logged in, links clicked, resources, downloaded.
Access to information
You have the right to request access to your personal information and receive a copy of the data we hold about you.
Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.
How we use the data
We use personal information based upon consent and/or Legitimate Interest. Consent means obtaining your permission – by using the Platform you are giving consent for us to use your personal information as described in this document. Legitimate Interest means where using your information will help us serve a particular, valid purpose such as improving the platform or making it available to as many educators as possible.
Your personal information rights
Under certain circumstances, by law you have the right to:
- Request access to your personal information (known as making a ‘data subject access request’). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request your personal information to be erased. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below). This will mean that you are then no longer able to use the service.
- Object to processing of your personal information where we are relying on a legitimate interest and there is a specific reason why you want to object.
- Request restricted processing of your personal information. This enables you to ask us to suspend processing your personal information, for example if you want us to establish its accuracy.
- Request the transfer of your personal information to another party.
Contacting us
Email: jo.malone@operationspitfire4schools.com
You also have the right to make a complaint to the UK Information Commissioner’s Office (ICO).
organisation/CIC address
Cookies Policy
- This Cookies Policy explains how the Operation Spitfire 4 Schools website uses cookies and similar technologies on our website www.operationspitfire4schools.com. By using our website, you agree to our use of cookies as described in this policy.
- What Are Cookies? Cookies are small text files placed on your device when you visit a website. They help to enhance your browsing experience by remembering your preferences, improving site functionality, and providing analytics.
- Types of Cookies: We Use We use the following types of cookies: Essential Cookies: Necessary for website functionality, such as enabling secure login and navigation. Performance Cookies: Help us understand how visitors use our website, so we can improve user experience. Functional Cookies: Remember your preferences, such as language and region settings.
- How We Use Cookies: We use cookies to: Ensure website functionality and security. Analyse traffic and user interactions to improve our services. Store user preferences and personalise content.
- Third-Party Cookies: We may use third-party services such as Google Analytics to help us understand website usage. These third-party cookies are governed by their respective privacy policies.
- Managing Cookies: You can manage or delete cookies through your browser settings. Most browsers allow you to block or delete cookies, but this may affect your browsing experience.
- Changes to This Policy: We may update this Cookies Policy from time to time. Any changes will be posted on this page with the updated effective date.
- Contact Us: If you have any questions about our use of cookies, please contact us at: jo.malone@operationspitfire4schools.com
